GTDone
A utility tool that automatically organises your tasks and creates events on the calendar. Optimise your time with the best fitting schedule by centralising your calendar in use.
OCT 2022 - Ongoing
UX Research & UI Design
Competitive Anaylsis, Usability Test, Figma
Client Brief
No one desire to get things done more than our bosses, the hyperproductive user. They plan the day by writing to-do lists, prioritizing tasks, time-blocking to focus, specifying days, particularly for meetings, time-boxing… too much advice, and too much effort needed.
Too much effort needed to plan my day
Strategies
Re-imagining Productivity Tools for Optimum Scheduling
As a UX designer, I recognized the need for a tool that could manage our schedules better, without draining our energy. This led me to re-imagine a productivity tool that creates an optimum schedule perfectly, like a personal secretary.
The tool would have the ability to triage tasks in a way that lets us do the right thing at the right time. It would be intuitive and easy to use, with a clean and minimalistic interface.
My aim was to create a tool that could help us manage our time efficiently, without feeling overwhelmed or stressed. By simplifying the scheduling process and allowing us to focus on what's important, this tool could revolutionize the way we work.
Overall, the re-imagined productivity tool would be a game-changer for anyone looking to optimize their schedule and increase productivity.
Painpoint
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There’re similar tools that help users to organise their ideas and agenda as a second brain. But the point is, we have NO TIME. Imagine if there are hundreds of tasks and events a day, it’s almost impossible to review them one by one and add them to the schedule manually.
Process
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I’ve interviewed a group of productive users and observed how they plan their day. By knowing their preferences, we set up a list of default values for the task attribute. Users jot things down and the tasks will be added with minimal modification needed.
Key Result
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Powered by AI, we defined comprehensive logic that can fit the tasks to the right time slot. With the users’ preferences set up, the tasks will be automatically added to the schedule with simply one click.
Painpoint
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Productive people need to know exactly what to do next in just one glance. It’s good to know a lot of things, but not at once. If the schedule is packed and filled with tons of information, the user takes extra time to process it and gets lost easily.
Process
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As a designer, I truly understand how vital a clear space is for productive people and creative ideas.
I designed the structure of tasks lists based on what user wish to see when in different use cases - Prompt, Planning & Occupied. I also kept the list tidy and spacious by tucking away the task details
Key result
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I outlined the architecture of the app in 3 parts
Today list, which is the first go-to place for all daily activities in the morning;
Upcoming & Projects list, where users can plan their week ahead and declutter tasks into multiple workspaces;
Calendar, where all of the events and tasks are outlined in one view.
While events will be created for the auto-scheduled to-dos, users can also connect with Google calendar so they won’t miss any of their events.
Key takeaways
The curse of knowledge
While the concepts of “Earliest start date” and “Estimated duration” may sound plain, it could still take time to learn for users who are not used to planning their day with a scheduler. Make use of coach marks, tooltips, and onboarding tutorials to get users familiar with the concepts easier.
Be mindful of use cases
Even if it’s the simplest utility, there’re various use cases from different demographics. While users with light usage of schedule tend to sort tasks simply by deadlines, hyper-productive user desire to turn tedious planning work automated. Sometimes we need to compromise to the gap.